Staff Initiated, One-Time Events, Roles and Responsibilities

Staff-Initiated
One Time events

These events may be initiated by Study Abroad staff to promote a particular program or region. Examples include:

  • FLP Info Session 
  • Region or Country Info Session 
  • Drop-in hours for a particular academic department 

Roles/Responsibilities

Marketing Manager – Fields requests for social media promotion, website text updates, and photos. Can share multi-use image for promotion if FLP info session.

Outreach Coordinator – Fields requests for food/décor.

Advising and Administrative Coordinator  Adds event to website calendar. Makes room reservations as requested.

Advisors – Comes up with event concept and fills out event request form. If necessary, clear budget with manager/finance team. Creates presentation. Partners with relevant parties such as faculty or academic departments as needed. Creates flyer using powerpoint slide template if desired. May add info session to TDS brochure page if program-specificRequests assistance with room reservations, food, social media promotion as needed.

PDs – Comes up with event concept and fills out event request form. If necessary, clear budget with manager/finance team. Creates presentation. Partners with relevant parties such as faculty or academic departments as needed. Creates flyer using powerpoint slide template if desired. May add info session to TDS brochure page if program-specificRequests assistance with room reservations, food, social media promotion as needed.